All Tournament Directors,

If you are a tournament director hosting an upcoming MYSA Sanctioned tournament please make sure that your tournament canellation and refund policy is clearly defined and posted on your website as to what will be considered expenses and how much a team should expect to receive if a tournament is cancelled due to weather, to include refunds for games cancelled after the tournament begins.

The current MYSA Tournament Policy states:

(Suggested refund policy: Return 100% of the entry fee minus fixed costs (specify dollar amount); i.e. Referee assignor, service policy, medals, patches,printings, and trophies. This does not include management fees or risk capitol; i.e. Sale items and concession items.

Refund distributed equally among all entries. Once a team is accepted for the tournament there is not a refund if the team withdraws.)

I will be going through all tournament applications that have been submitted to MYSA to ensure your refund policy was properly submitted to the MYSA office.

If you have any questions please don't hesitate to contact me.

Joe Bourque
Eastern District Commissioner
Missouri Youth Soccer Association
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636-299-6238

There has been questions regarding MYSA's stance on Tournament Refunds. I have been contacting Tournament Directors in other Region 2 States trying to get an understanding as to how they handle issues around Tournament refunds and what I found is that every state struggles with this issue.

I am working along with Illinois to try to come up with some data and best practices that occurs around all regions. In light of the recent issues with the MC United Tournament Refund I am proposing to the MYSA Board that we develop some guidelines and acceptable expenses that all MYSA sanctioned tournaments must follow, however MYSA is not here to micro- manage each member association, but to assist, and guide members.

We do understand that there is a fixed amount of upfront expenses that ALL clubs must pay in order to host a tournament and we need to ensure that we don't hinder clubs from being able to hold tournaments in the state however we would like to help with guiding members as to how they may be able to lower the overall risk for both the hosting organizations as well as members that are participating in the tournament.

So as we get futher along I will continue to post information out the soccer community.